Skyuka Lodge 270

Providing Cheerful Service For Over 65 Years

Skyuka Lodge 270 - Providing Cheerful Service For Over 65 Years

Policies and Procedures

As amended October 30, 2011

I.      Officers and Duties:

  1. Lodge Chief:
    1. He shall lead and represent the lodge in all matters.
    2. He shall act as a liaison between the council, Palmetto Council #549, and the lodge, Skyuka Lodge #270.
    3. He shall, with the assistance of the executive committee, develop a set of goals for the lodge pertaining to the current term of service.
    4. He shall serve as chairman of the executive committee.
    5. He shall appoint committee chairmen for the current term of service, as needed, with the approval of the executive committee.
    6. He shall abstain from voting except in circumstances that result in tie vote.
    7. He may call meetings of the executive committee, as he deems necessary.
    8. He shall conduct the election of lodge officers annually.
    9. He shall have served for at least one year on the Lodge Executive Comittee as a voting member
  2. Vice Chief of Program:
    1. He shall preside over all lodge functions in the absence of the lodge chief.
    2. He shall coordinate and direct the lodge projects.
    3. He shall coordinate a schedule for each lodge event, as needed, with the approval of the executive committee.
    4. He shall assist the lodge chief in all matters.
  3. Vice Chief of American Indian Affairs:
    1. He shall preside over all lodge functions in the absence of the lodge chief and vice chief of program.
    2. He shall preside over the lodge American Indian Affairs.
    3. He shall be responsible for the procurement and upkeep of all materials, items, and outfits that pertain to the lodge American Indian Affairs committee, i.e. drums, ceremonial regalia, and tepees.  He shall approve all use of these materials, items, and regalia.
    4. He shall be responsible for all ceremonies.
    5. He shall be responsible for all teams planning to compete in the annual conclave under the pretense of American Indian Affairs.
    6. He shall assist the lodge chief in all maters.
      1. Vice Chief of Inductions:
    7. He shall preside over all lodge functions in the absence of the lodge chief, vice chief of program, and vice chief of American Indian Affairs.
    8. He shall oversee all aspects of the induction of candidates for membership.
    9. He shall oversee the preparations for all ceremonies concerned with the advancement of knowledge about the order, the pre-ordeal, ordeal, and brotherhood ceremonies.
    10. He shall direct the elections process.
    11. He shall oversee the elangomat and clan systems.
    12. He shall assist the lodge chief in all matters.
  4. Secretary:
    1. He shall maintain all records of the lodge in good order.
    2. He shall keep the minutes of all executive committee meeting and lodge meetings.
    3. He shall publish the minutes in a timely manner and make them available to any member of the lodge.
    4. He shall be responsible for all lodge correspondence and publications.
    5. He shall be responsible for registration and preregistration of all lodge events.
  5. Treasurer:
    1. He shall maintain the financial records of the lodge in good and current order and shall report them at executive committee meetings and publish the same at lodge events.
    2. He shall publish the budget as approved by the executive committee at inception.
    3. He shall be informed of all lodge income and expenses.
  6. Chapter Chiefs:
    1. They shall manage all chapter affairs.
    2. They shall direct the unit elections for those units in their respective chapters.
    3. They shall manage the Troop OA Representative program in their respective chapters.

II.      Insignia  and Patches/ Flaps:

    1. Insignia:
      1. All use of the lodge totem, the double-headed thunderbird, should be brought before the executive committee for their approval.
      2. All items containing the lodge totem may be sold at the direction of the executive committee.
      3. Items containing the lodge totem for special occasions may be used or sold with pre-approval of the executive committee.
    2. Unrestricted Pocket Flaps:
      1. The lodge will have no less than one current unrestricted lodge flap for all OA members and distinguished guests.
      2. Any OA member shall be able to attain an unlimited number of the current unrestricted lodge flap at every event that he/she participates in.
    3. Restricted Pocket Flaps:
      1. The lodge will have a current pocket flap for all members regardless of honor level.  This flap will be restricted to two (2) per lifetime for these members.
    4. An extensively damaged pocket flap may be returned to the lodge and a new current one of the same restrictive status be purchased only with the approval of the lodge chief and treasurer.  The returned flap must be destroyed.

III.      Lodge Events:

  1. Participation in lodge events constitutes being present for no less than three meals.  The participant must be present at the event by no later than Saturday at lunch to meet the above requirement.  Order of the Arrow members exclusively may participate in events.
  2. Every person attending or participating in a lodge event must check in at registration upon arrival at which time they must specify which campgrounds they plan to retire to.
  3. No one may leave a lodge event after they have registered at an event without the express permission of the lodge chief and the lodge advisor.
  4. All persons seeking to operate a vehicle must obtain a Driver’s Pass from the lodge chief or lodge advisor.
  5. No driver under the age of twenty-one (21) may carry any person in their vehicle.
  6. Scout-like behavior should be practiced by all persons at every lodge event.
  7. Drugs and/or alcohol are strictly forbidden from all lodge events.
  8. Fireworks and firearms are strictly prohibited from all lodge events.
  9. All current youth protection guidelines must be followed by all individuals, participating or not, at every lodge event.

IV.      Finances:

  1. The amount of annual dues for individual lodge members shall be fifteen U.S. dollars ($15.00).

Notification of the individual lodge member on the subject of annual dues shall be sent with notification for registration of the lodge banquet.

V.      Publications:

  1. The lodge shall have a newsletter known as the “TANAWA” which should be published at least four times a year.
  2. The editor in chief of the “TANAWA” shall be the lodge secretary.
  3. Any other publications distributed from Skyuka Lodge #270 to any segment of the members other than the members of the executive committee must have prior approval from the executive committee.